Software for aparthotels
Aparthotel software: apartments and rooms in one system
Apartments and hotel rooms sit in one calendar as units. The cleaning plan, check-in and invoice all belong to the same booking, whether the guest stays in a room or an apartment.
- Apartments and rooms in one calendar
- Final and mid-stay cleaning on the same daily plan
- Kiosk for arrivals after reception closes
In short
Aparthotel software is hotel software that manages the apartments and hotel rooms of one building as bookable units. STRYK runs in the browser and handles categories, calendar, housekeeping, check-in and invoicing in one system. Pricing is a base fee plus an amount per unit and month, whether the unit is a room or an apartment; the core product has a 14-day free trial.
Updated
Where an aparthotel sits between two systems
Holiday rental tools have no reception desk, and many hotel systems handle only rooms. An aparthotel needs both on the same day.
- Today
The twelve apartments sit in a rental tool, the eight hotel rooms in the hotel software. On Friday a family asks for “something with two bedrooms”. You open two calendars and compare them by hand.
With STRYKApartments and rooms are units in the same calendar, sorted by category. You see on one page what is free and enter the booking where it belongs.
Read more - Today
The guests in apartment 7 leave at 10:00, the next arrivals come at 15:00. The cleaner hears about it by word of mouth, and the receptionist asks at 14:00 whether the apartment is ready.
With STRYKThe housekeeping plan shows departures, stayovers and arrivals with status and tasks per unit. As soon as the cleaner reports ready, reception sees it without a phone call.
Read more - Today
A guest lands at 22:15, and reception has been closed since 19:00. Registration details and signature are still missing, and the note with the key code is in the office.
With STRYKThe guest entered registration details and signature online before flying, and your reception checked them that afternoon. At the kiosk in the building, late arrivals find their booking themselves, add missing details and check in.
Read more
Twelve apartments, eight rooms, reception open until 19:00
A sample day in a building with 8 hotel rooms and 12 apartments, with reception staffed until 19:00.
Assign final and mid-stay cleaning
The head of housekeeping opens the daily plan. Three apartments need a final clean after departure, kitchen included. Apartment 11 gets its weekly mid-stay clean for the long-stay guest, and the hotel rooms are added. She assigns the units to two cleaners; each sees a checklist per status.
Departure from apartment 7
At check-out STRYK sets the unit to the matching cleaning status. Drinks from the minibar appear as open items on the invoice, and the PDF goes to the guest.
Apartment 7 is ready for the next guest
The cleaner marks the unit as ready. The head of housekeeping accepts it, and reception sees the status in the calendar. The family arriving at 15:00 does not have to wait in the foyer.
Enquiry for two weeks in autumn
A company asks by email for an apartment for a project employee. You send a quote, the company accepts it, and the apartment appears in the calendar as a company booking. The invoice is created later from the quote. Company bookings sit alongside private bookings in the same calendar.
Reception closes, guests still arriving
Two arrivals are still due this evening. Their registration details are already checked, and the kiosk in the foyer guides them through check-in. At the end it shows the home screen, a key code as text or a message.
What the early shift finds tomorrow
The end-of-day report lists open arrivals, open departures, invoice drafts and open items for the whole building. The early shift the next morning sees what was left undone.
Features for a building with rooms and apartments
An aparthotel needs hotel functions and apartment logic at the same time. Reception and housekeeping use these features every day.
Categories for rooms and apartments
Set up categories with occupancy, extra beds, photos and descriptions. Add units one by one or in bulk. You can limit availability per category.
Read moreOne calendar for both unit types
The booking calendar shows day, week, two weeks or month. When you create a booking, STRYK suggests a suitable free unit in the category. Before arrival you can reassign units within a category, with a preview.
Read moreHousekeeping with checklists
The daily plan shows status, occupancy and tasks per unit. For each status you set tasks and checklists, for example for the apartment with a kitchen. On request the plan comes out as a PDF every day.
Read moreCheck-in after 19:00
Guests enter registration details, identity details, a photo of their document and their signature in advance. They check themselves in at a tablet or terminal in the building. The kiosk accepts no payments and does not open door locks.
Read moreInvoices and charges to the room
The invoice is created from the booking, and once issued it cannot be edited. Items from the bar or minibar are added at check-out. You keep company and private bookings side by side.
Read moreApartments and rooms on one booking page
Guests book rooms and apartments directly on one page, under a STRYK address or your own domain. Prices and availability come from the calendar. The local tourist tax is included in the displayed price. The booking engine is part of the core price and carries no add-on fee.
Read more
Running an aparthotel with two tools or with STRYK
The left column describes a building that runs apartments in a rental tool and rooms in hotel software.
| Task | With rental tool and hotel software | With STRYK |
|---|---|---|
| Check availability | One calendar for apartments, a second one for hotel rooms. Enquiries are matched by hand in both. | Rooms and apartments sit in the same calendar. Before saving, STRYK checks on every booking route whether the unit is free. |
| Plan cleaning | Departures and arrivals are on a note or in a message to the cleaner. | A daily plan with status, tasks and assignment per unit. Reception sees when a unit is ready for guests. |
| Handle a late arrival | The registration form and signature are collected the next morning. | Registration details come in online beforehand; at the kiosk guests check in themselves in the building. There is no link to a lock system. |
| Invoice a company stay | Invoices are created from a template; corrections overwrite the original. | Quote, acceptance and invoice are linked to the booking. Errors are fixed with a credit note or a cancellation. |
| Book extras | Drinks and extras are on notes and added on the departure day. | Items are posted to the booking and appear on the invoice at check-out. |
| Swap a unit before arrival | The booking is deleted in one system and recreated in the other. | Within a category you reassign the unit before arrival, with a preview. Prices stay the same. |
One price that grows with your property
Billing is per room or unit: a base fee plus a fixed amount per room or apartment and month. An apartment with two bedrooms counts as one unit. Additional staff cost nothing extra.
Pricing in detail€59 base fee + €6 per room or unit per month
Example with 20 rooms€179per month
- 14-day free trial
- No setup fee
- Personal onboarding
Net prices, annual billing. 20% off the base fee in the first contract year.
Moving from two systems to one
Apartments and rooms move over together. You do not need to install anything or retype existing data.
Send an enquiry with your number of units
Tell us how many rooms and apartments your building has and which systems they sit in today. We base our advice on that, and you receive your trial access.
Set up categories and units
You map hotel rooms and apartments as categories, with occupancy, extra beds, photos and descriptions. Add units one by one or in bulk.
Import bookings from both systems
Export guests and bookings from the rental tool and the hotel software as CSV or XLSX. A test run shows which rows do not match before the real import, and STRYK warns about guests who appeared in both systems.
Cut-off date for both systems
From the cut-off date the rental tool and the old hotel software are read-only. The team gets its own logins with roles, for example housekeeping for the head of housekeeping and bookings for reception.
Frequently asked questions
Can I run apartments and hotel rooms in the same calendar?
Yes, both are units that you group into categories. The calendar shows them together with room status in day, week, two-week and month view. Each category has its own occupancy, extra beds, photos and description.
How is the final clean between two stays planned?
With the housekeeping plan, which shows the status of each unit, for example empty/dirty and ready for guests. You set tasks and checklists per status and assign the unit to a cleaner. The head of housekeeping accepts finished units. You decide yourself which tasks belong to a final clean with kitchen.
Is there a check-in without a staffed reception?
Yes, through online check-in and the kiosk. Guests enter registration details in advance; at the tablet or terminal in the building they find their booking and check in. At the end the kiosk shows a key code as text. It does not open doors, take payments or accept walk-ins.
Is billing per room or per apartment?
Per unit, whether it is a room or an apartment. The price consists of a base fee and a fixed amount per unit and month, net, plus VAT. The price card on this page calculates your number of units. With annual billing (12 months, renewal for 12 months) the price is lower; with monthly billing it is 20% higher.
Can companies book long stays on invoice?
Yes, STRYK keeps company and private bookings side by side. You send the company a quote and convert it into an invoice once it is accepted. Once issued, it can be corrected only by cancellation or credit note.
Does a long-stay guest get a weekly mid-stay clean?
Yes, if the head of housekeeping schedules it. On the agreed day she assigns the apartment to a cleaner in the daily plan, with the status occupied/service needed. You record the rhythm as a note on the booking, so the stand-in knows it too.
Can I sell apartments without breakfast and rooms with breakfast?
Yes, through rates. A rate holds the price, bookability, services, cancellation terms and payment. For example, you set up a rate for the apartments with overnight stay only, and a rate with breakfast for the hotel rooms. You check the final price beforehand in the price calculator.
Run apartments and rooms in one calendar
Tell us the number of your rooms and apartments and the systems they sit in today. In the 14-day test you set up both unit types and plan one cleaning day with final and mid-stay cleaning.