Serviced apartment software
Serviced apartment software for long stays and corporate guests
For aparthotels whose apartments are let to companies and project teams: a quote becomes an invoice, and the invoice becomes a Factur-X file. Guests who arrive after reception has closed check in at the kiosk.
- Turn a quote into an invoice
- Outgoing invoices as Factur-X/ZUGFeRD
- Try it for 14 days with a sample corporate enquiry
In short
Serviced apartment software is hotel software that links corporate bookings, quotes, invoices, check-in and cleaning for furnished apartments with longer stays. STRYK runs in the browser and creates invoices as Factur-X/ZUGFeRD files, checked before they are issued. You pay a base fee plus an amount per apartment and month, however long your guests stay.
Updated
What corporate guests cost you in time
Companies book for long stays, pay by invoice and often arrive late. That is where aparthotels end up doing manual work.
- Today
A client's accounts department sends the invoice back because it requires a machine-readable format. You rebuild the document in Word, and the quote for it is still a separate file in your inbox.
With STRYKYou set up corporate and private bookings separately and create the quote in STRYK. Once the company accepts it, you convert it into an invoice. From the issued invoice, STRYK creates a checked Factur-X/ZUGFeRD file.
Read more - Today
A project employee is staying eight weeks and should move to a quieter apartment after three weeks. In the booking calendar the new apartment looks free, until it turns out a short stay there is already booked.
With STRYKEvery room change checks availability before STRYK saves it. The booking calendar shows, for each apartment, who stays when and when it is free again.
Read more - Today
A guest arrives at 22:30, and reception has been closed since 18:00. You add the ID details and signature the next morning, and the key code is sent to the guest in a message.
With STRYKBefore arrival, the guest completes their registration details through a secure link, with ID details, a photo of the document and a signature. They check in at the kiosk in the building. Your reception checks the details the next working day.
Read more
A Wednesday in an aparthotel with 20 apartments
A sample day in a building with 20 apartments, where reception is staffed from 09:00 to 17:00.
E-invoice for the project manager
The project manager in apartment 7 leaves after six weeks. The invoice is created from the corporate booking, and STRYK creates a checked Factur-X file from the issued invoice. The client's accounts department gets a format it can import.
Quote for a project team
An engineering firm asks for six apartments for ten weeks. You create a corporate booking, create the quote from it and send it by email. When the company accepts, you convert the quote into an invoice.
Room change in the building
A guest wants to move from the third floor to the ground floor. You select the new apartment from the list of free rooms, and STRYK checks availability. The head housekeeper sees the change in the plan.
Interim cleaning for a long-stay guest
Apartment 12 has been occupied for three weeks. The head housekeeper enters a cleaning task there and assigns it. The room attendant works through the checklist for the status “Service needed”.
Arrival after office hours
Two guests have already completed their registration details online. At the kiosk they find their booking, add any missing details and check in. The key code appears as text on the screen. Your reception checks the details the next morning.
What carries the daily work in an aparthotel
What matters most with corporate guests and stays of several weeks.
Corporate and private bookings
You record bookings for companies and for private guests, with tags and notes. Several apartments can belong to one booking, for example for a project team.
Read moreQuotes with conversion to invoice
You create a quote, send it and convert the accepted quote into an invoice. No amount has to be retyped.
Read moreInvoices as Factur-X/ZUGFeRD
Outgoing invoices are created as checked Factur-X/ZUGFeRD files. STRYK can receive incoming invoices in Factur-X or XRechnung (UBL/CII) format. Delivery via Peppol is not available.
Read moreOnline check-in and kiosk
Guests complete their registration details before arrival, and your reception checks them. The kiosk in the building runs on a tablet or terminal. It does not take payments and does not open doors.
Read moreHousekeeping plan with checklists
The plan shows the status, occupancy and assigned room attendant for each apartment. You define tasks and checklists for each status. On request, the daily plan is emailed as a PDF every day.
Read moreBooking calendar with room planning
The calendar shows days, weeks and months. Before arrival you reassign apartments within a category, and the preview shows the consequences.
Read more
Corporate business with a Word quote or with STRYK
Where manual work arises with corporate clients when booking, quote and invoice run separately.
| Task | Word, Excel and inbox | With STRYK |
|---|---|---|
| Quote for a company | A Word file with its own price calculation, separate from the booking | Create the quote in STRYK, send it, accept it and convert it into an invoice |
| Invoice for the client's accounts department | A PDF from a template, with the format agreed afresh with each clerk | Outgoing invoice as a checked Factur-X/ZUGFeRD file, locked once issued |
| Correcting an invoice | Overwrite the file, with no audit trail | Credit note instead of overwriting; the activity log shows who made the correction |
| Moving to another apartment | Rearrange the plan by hand, with a risk of double bookings | You can only move to a free apartment; an existing reservation blocks the move |
| Arrival after office hours | Add ID details and signature the next day | Online check-in or kiosk, checked by reception |
| Cleaning during a long stay | A word to the head housekeeper, a note left at the apartment | Task in the housekeeping plan, checklist for each status |
One price that grows with your property
Each apartment counts as one unit. A project team that stays ten weeks costs you no more with STRYK than ten short stays, because only the number of units counts.
Pricing in detail€59 base fee + €6 per room or unit per month
Example with 20 rooms€179per month
- 14-day free trial
- No setup fee
- Personal onboarding
Net prices, annual billing. 20% off the base fee in the first contract year.
Switching without disruption in the building
Your running operation stays as it is until the switchover date. We support the rollout.
Set up apartments and categories
You create apartments one by one or in bulk and assign them to categories. We help with capacity, extra beds and descriptions.
Import existing data
Guests, companies and ongoing long-stay bookings are imported from CSV, XLSX or ZIP. A dry run shows beforehand whether every booking is assigned to its apartment.
Check corporate clients and invoice templates
You go through with us how your corporate invoices should look. Invoices are produced as PDF with your hotel logo.
Set the switchover date and train the team
Choose a day with few arrivals, from which only STRYK accepts bookings. Reception and the head housekeeper get their own logins with roles and permissions.
Frequently asked questions
Can I send a company a quote and turn it into an invoice?
Yes. In STRYK you create a quote, send it by email and convert the accepted quote into an invoice. STRYK carries the line items over from the quote. Issued invoices cannot be changed.
Can I manage six apartments for a project team in one booking?
Yes. A corporate booking can contain several apartments, and the quote is created from the same booking. Tags and notes record which project the team is staying for.
Does the client's accounts department receive an e-invoice?
Yes, with limits. STRYK creates outgoing invoices as checked Factur-X/ZUGFeRD files and receives Factur-X and XRechnung (UBL/CII). Delivery via Peppol is not available. It is best to clarify which format your client needs before the first order.
How does a project employee check in after office hours?
Guests complete their registration details through a secure link before arrival. On site they check in at the kiosk. The kiosk shows a key code as text only and is not connected to a locking system. Your reception checks the details.
How do I plan interim cleaning for long-stay guests?
Through the housekeeping plan. It shows status and occupancy for each apartment and lets you assign cleaning tasks to room attendants. You set the rhythm, for example once a week, and enter the cleaning as a task in the plan.
Can I treat a long-stay guest differently for the tourist tax (Ortstaxe)?
Yes, within limits. For the tourist tax you set the amount, calculation method, children, season and length of stay. STRYK uses the value you enter and does not check it against the rules of your municipality.
What does STRYK cost for a building with 20 apartments?
A base fee plus a fixed amount per apartment and month, net of VAT. The price card on this page works through the example with 20 units for annual and monthly billing. The length of stays and the number of staff do not change the amount.
Try quotes, corporate invoices and the kiosk
Send us an enquiry and try STRYK free for 14 days. In the trial you create your apartments and go through quotes, corporate invoices and check-in yourself.