Hotel software with invoicing
Hotel software with invoicing: from stay to invoice without retyping
In STRYK the invoice is created from the booking. Rooms, extras, tourist tax and charges from the till come together on the stay, and an issued invoice stays unchanged.
- Try it free for 14 days
- Invoice PDF in 18 languages with your logo
- Monthly handover to your accountant as DATEV, BMD, CSV or Excel
In short
Hotel software with invoicing creates the invoice directly from the booking, instead of retyping it in Word, Excel or a separate invoicing program. STRYK takes over rooms, extras, tourist tax (Ortstaxe) and charges from the till, issues the invoice as a PDF and then locks it against changes. Invoices, credit notes and the handover to your accountant carry no surcharge on top of the base price and the per-room amount.
Updated
Where invoices cost time and nerves today
If the invoice is created outside the hotel software, every item gets handled twice. You notice it first on check-out day, when making corrections and at month end.
- Today
On check-out day the booking is open on screen, and the receipts from restaurant and bar lie in a pile beside it. Reception types room rate, tourist tax and dinner into a template. With 8 departures before 10:30, there is at least one transposed figure.
With STRYKThe invoice comes from the booking. Services and charges that a till system has posted to the room through the open interface appear on the invoice at check-out. The tourist tax is already included.
Read more - Today
A guest reports that the date is wrong. Reception opens the file, corrects the value and saves it under the same name. The accountant already has the first version in the month folder.
With STRYKAn issued invoice can no longer be changed. A correction runs through a cancellation or credit note, both documents stay traceable, and the activity log shows who triggered it.
Read more - Today
At month end the owner gathers invoices, bank statements and printouts. The accountant gets in touch at the start of the next month because two receipts are missing and one payment is not matched to any invoice.
With STRYKYou import bank statements as CAMT.053 or CSV, and STRYK suggests the matching open invoice. The monthly handover goes to the accountant as DATEV, BMD, CSV or Excel, with a package of supporting documents on request.
Read more
A billing day at Hotel Nordlicht
An example from Hotel Nordlicht, with 24 rooms. The times are assumed.
Yesterday's bar charges are on the room
Last evening the hotel bar posted two glasses of wine to room 12 through the till interface. Reception sees the charge on the stay as soon as it opens the booking. Nobody has to look for a receipt.
Check and enter the minibar
The head housekeeper reports two drinks from the minibar in room 12. Reception enters them on the stay. At check-out they go onto the invoice with the other charges.
Check-out with a finished invoice
At check-out STRYK adds the open charges to the invoice. Accommodation, extras and tourist tax are listed one below the other. Reception issues the invoice and downloads the PDF.
Correction by credit note
A guest disputes a drink that was booked twice. Reception issues a credit note and then the correct invoice. The first invoice stays unchanged in the system.
Record the payment on the invoice
A corporate customer pays by bank transfer after departure. Reception records the payment on the invoice. If the transfer only shows up on the next bank statement, the bank import suggests the matching invoice.
No invoice stays a draft
Before the end of the shift, the late shift opens the end-of-day close. It shows two invoice drafts for departures that have not been issued yet, and one open charge from the bar. The late shift issues both invoices before the hotel closes for the night.
What invoicing in STRYK covers
From quote to invoice to the handover to your accountant, all on the same stay.
Invoice from the booking
The invoice takes the guest, dates, rooms and extras from the booking. Once issued, it cannot be changed. The PDF is available in 18 languages with the hotel logo.
Read moreCharges from restaurant and bar
Till systems post charges to the room of a checked-in guest through an open, documented interface. At check-out they appear on the invoice. Ask your till supplier whether your till can use the interface.
Read moreTourist tax on the invoice
You set up the amount, calculation method, children, season and length of stay once under Settings. The tourist tax then appears in the price in the booking engine, in the booking overview and on the invoice. Your municipality sets the amount.
Read moreQuote, payment and bank import
You convert an accepted quote into an invoice. STRYK suggests open invoices to match imported CAMT.053 or CSV bank statements. There is no live connection to the bank.
Read moreHandover to your accountant
Once a month the journal goes to your accountant as DATEV, BMD, CSV or Excel, with supporting documents on request. The audit archive supports record retention: 7 years in Austria and 10 years in Germany. It is not a certification.
Read moreE-invoices: outgoing and incoming
STRYK creates outgoing invoices as Factur-X (ZUGFeRD) with validation. Incoming invoices in XRechnung or Factur-X format can be imported. STRYK does not offer delivery via Peppol.
Read more
Invoicing with templates and spreadsheets, or in the hotel system
The table shows what changes in individual tasks when the invoice is created on the stay.
| Task | Template, receipts and spreadsheet | Invoice in STRYK |
|---|---|---|
| Create the invoice | Type booking and receipt data into a template | The invoice is created from the booking |
| Charges from restaurant and bar | Collect receipts and enter them on departure day | The till posts to the room through the interface, charges appear on the invoice at check-out |
| Tourist tax | Calculate per guest and night in your head | Once set up, it appears in the price, the booking and the invoice |
| Correction after issue | Overwrite the file, two versions in circulation | Cancellation or credit note, the issued invoice stays unchanged |
| Match payments | Compare the bank statement with the invoice list | Import the bank statement, STRYK suggests the matches |
| Documents for the accountant | Hunt down folders, emails and printouts | Monthly handover as DATEV, BMD, CSV or Excel |
| Invoice for guests from abroad | Maintain a template per language | PDF in 18 languages with the hotel logo |
One price that grows with your property
Invoices, quotes, bank import and the handover to your accountant are part of the core price. There is no revenue commission on the core product. With integrated online payment, the platform fee and the costs of your payment provider apply on top.
Pricing in detail€59 base fee + €6 per room or unit per month
Example with 20 rooms€179per month
- 14-day free trial
- No setup fee
- Personal onboarding
Net prices, annual billing. 20% off the base fee in the first contract year.
How invoicing moves to STRYK
You keep an eye on your invoice numbering and switch billing over on a set date.
Review invoice data and templates
You send us your current invoice and the requirements of your accountant. Together we clarify which details belong on your STRYK invoice.
Migrate master data
Guests and bookings are imported from CSV, XLSX or ZIP in a test run. You see the error report before the real import starts.
Set up tourist tax and the till interface
You enter the tourist tax your municipality sets. We check with your till supplier whether your till system can use the interface.
Issue the first invoice on the cut-off date
On the agreed cut-off date you issue the first invoice in STRYK. Your accountant receives the first handover and checks the format.
Frequently asked questions
Can I still change an issued invoice?
No. Once issued, the invoice cannot be changed. A correction runs through a cancellation or credit note, and if needed you then issue a new invoice. Both documents stay in the system, and the activity log shows who did what.
How do restaurant sales get onto the invoice?
Through an open, documented interface. A till system posts charges to the room of a checked-in guest, and at check-out they appear on the invoice. Check with your till supplier whether your till can use the interface. Closed till systems need a tested adapter.
Is STRYK a till system with receipt signing?
No. STRYK does not sign receipts and has no RKSV (Austria) or TSE (Germany) connection. You still record cash sales in your cash register. STRYK issues the invoice for the stay.
How do the invoices reach my accountant?
With the monthly handover as a DATEV, BMD, CSV or Excel journal, with a package of supporting documents on request. The handover is a file delivery. Agree in advance with your accountant which format they prefer.
Does STRYK create e-invoices?
Yes, as Factur-X (ZUGFeRD) with validation. You can also import incoming invoices as XRechnung and Factur-X. In Austria, sending by email is restricted, and delivery via Peppol is not offered. When your hotel has to issue e-invoices is explained on the page E-invoicing in hotels.
Can I issue invoices for guests in other languages?
Yes. The invoice PDF is available in 18 languages, with your hotel logo on request. The details the law requires on an invoice remain your responsibility and depend on the law of your country.
Can a guest redeem a gift voucher on the invoice?
Yes. You redeem gift vouchers in the booking and on the invoice, including partially; the remainder stays as credit on the voucher. You sell vouchers at reception or in the gift voucher shop on your website. Online sales require a connected online payment account.
Test the invoice with your own departures
We will walk you through the path from booking to check-out and the handover to your accountant. The trial lasts 14 days, and there is no setup fee.