Hotel accounting export for your accountant
Hotel software with DATEV and BMD export for your accountant
Every month STRYK sends your accountant the journal in the format their firm uses, with a document pack on request. At month end nobody has to hunt for outgoing invoices any more.
- Handover as DATEV, BMD, CSV or Excel journal
- Import bank statements as CAMT or CSV
- Trial handover in the 14-day trial
In short
Hotel accounting export hands a month's invoices and bookings to your accountant in a format their software can read. STRYK creates this handover as a DATEV, BMD, CSV or Excel journal, with a document pack on request. The handover costs nothing on top of the base price and the amount per room, and back-office staff and the owner use the system without an extra licence.
Updated
What gets stuck at month end for you and your accountant
When receipts reach the accountant by email, in folders and by word of mouth, month-end closing usually stalls at the same points.
- Today
On the third of the month the back office hunts for invoices: some in the email folder, some in a binder, three printouts still at reception. The accountant is waiting, and the VAT return deadline is getting closer.
With STRYKInvoices are created in STRYK from the booking and stay there. The monthly handover to your accountant uses these invoices, with a document pack on request. Nobody has to hunt for outgoing invoices any more.
Read more - Today
Your accountant sends a list: four bookings have no invoice, and two payments have no receipt. You are sorting out items from last month that you had long forgotten.
With STRYKYou import bank statements as CAMT.053 (also CAMT.052/054) or CSV. STRYK suggests matches with open invoices. You see open items before the handover, not after it.
Read more - Today
Your accountant works with DATEV, your neighbour's with BMD. Your software delivers a table that someone has to rework before it can be imported.
With STRYKYou choose the format your accountant asks for: DATEV, BMD, CSV or Excel journal. If your accountant changes software, you switch the format. The bookings stay the same.
Read more
How month-end closing runs with STRYK
An example month in a hotel with 24 rooms, a part-time back office and an external accountant.
The invoice is created from the booking
At check-out of room 12, STRYK moves the open items onto the invoice, for example bar drinks. Once issued, an invoice can no longer be changed. Corrections go through cancellation or a credit note.
End-of-day close in the evening
The late shift opens the hotel-wide end-of-day close. STRYK flags open arrivals, departures, drafts and items. What is not finished for that day, you see now and not only at month-end closing.
Import a bank statement
The back office uploads the bank statement as CAMT.053 or CSV. STRYK suggests matches to open invoices, and the back office confirms them. There is no live connection to the bank account; the statement arrives as a file.
File an incoming invoice
The supplier sends the invoice as Factur-X or XRechnung. STRYK accepts it as an incoming document. The back office sees what has arrived before the pile for the accountant grows.
Handover to the accountant
The owner checks the previous month and triggers the handover, or lets it run as set up. The accountant receives the journal as a DATEV, BMD, CSV or Excel file, with a document pack on request. Any queries afterwards concern at most receipts created outside STRYK.
What comes together between front desk and accountant
Where the data in the monthly handover comes from, from the invoice at the front desk to the bank statement in the back office.
Handover to the accountant
The monthly handover is available as a DATEV, BMD, CSV or Excel journal, with a document pack on request. You choose the format your accountant works with.
Read moreInvoices from the booking
Every invoice is created from the stay, with tourist tax (Ortstaxe) and the items charged to the room. What the accountant sees in the journal is the same invoice the guest received, since an issued invoice can no longer be changed.
Read moreBank import with matching
Bank statements as CAMT.053 or CSV are imported into STRYK. The software suggests which payment belongs to which open invoice.
Read moreAudit archive and reports
The audit archive supports you technically in retaining records, based on GoBD and BAO, with retention periods of 7 years in Austria and 10 years in Germany. It is not a certification. Reports can be exported as PDF, Excel and CSV.
Read more
Month-end closing before and after
The work for the accountant does not disappear. It moves from month end into the daily routine.
| Task | Email, folders and Excel | With STRYK |
|---|---|---|
| Collect receipts | Invoices are scattered across email, folders and Excel and hunted down at month end. | Invoices are created from the booking. The handover can include a document pack. |
| Format for the accountant | Someone reworks the table by hand into the form the accountant's software can import. | The handover comes as a DATEV, BMD, CSV or Excel journal. |
| Match payments | The bank statement and the invoice list are laid side by side and ticked off. | The bank statement (CAMT or CSV) is imported, and STRYK suggests matches. |
| Changes to invoices | An invoice is overwritten, and the firm still has the old version. | The issued version stays; cancellations or credit notes appear as separate documents in the next handover. |
| Spot open items | Missing invoices come to light when the accountant asks. | The end-of-day close points out open arrivals, departures, drafts and items. |
| Retention | Storage in folders and on drives, with no uniform retention period. | Audit archive with retention periods of 7 years (AT) and 10 years (DE), without certification. |
One price that grows with your property
The handover to your accountant is one of the core functions and costs nothing extra. Unlimited users means that back office, owner and reception work without an extra licence. Your accountant's fees are not part of the subscription.
Pricing in detail€59 base fee + €6 per room or unit per month
Example with 24 rooms€203per month
- 14-day free trial
- No setup fee
- Personal onboarding
Net prices, annual billing. 20% off the base fee in the first contract year.
How to set up the handover to your accountant
The switch takes four steps. Your accountant does not have to install anything.
Agree the format with your accountant
Ask your accountant whether they import DATEV, BMD, CSV or Excel and whether they want a document pack. The answer determines the setting in STRYK.
Import existing data
Guests, bookings and invoices come into STRYK from CSV, XLSX or ZIP. A test run shows errors in advance, and an error report names the affected rows. The system switch happens on a fixed cut-off date.
Check a trial handover
Have your accountant review the first handover for a closed month. If the format fits their software, release the handover for daily operation.
Set the monthly routine
Decide who in the back office checks the previous month and triggers the handover. The end-of-day close and the bank import run beforehand and keep the month clean.
Frequently asked questions
Which formats does the export support for the accountant?
STRYK hands over to your accountant every month as a DATEV, BMD, CSV or Excel journal. A document pack can be added on request. Your accountant decides which format fits, because they import the file into their own software.
Can the handover run automatically every month?
Yes. The handover to your accountant is set up as a monthly routine. You can check the previous month beforehand and trigger the handover yourself, or let it run as set up. You define who in the back office is responsible through roles and permissions.
Is this a direct connection to DATEV or BMD?
No. Your accountant receives the handover as a journal in the matching format and imports it into their own software. Whether and how they process it there depends on their setup. Clarify this with them before the first handover.
Does the accountant also receive the invoices as documents?
Yes, on request as a document pack. Invoices from STRYK are also available as a PDF with your logo. STRYK also accepts incoming invoices in the Factur-X or XRechnung format.
What happens if my accountant changes software?
Then you switch the handover format, for example from BMD to DATEV. The invoices and bookings in STRYK stay the same. Have the new accountant review the first handover for a closed month.
Does STRYK replace my bookkeeping and my accountant?
No. STRYK provides invoices, payments and the bank import as a basis and hands them over in your accountant's format. Bookkeeping, financial statements and tax returns remain the job of your accountant, who processes the journal in their own software.
How long must I keep invoices, and does STRYK help with that?
The audit archive in STRYK works with retention periods of 7 years in Austria and 10 years in Germany. It is technical support based on GoBD and BAO, not a certification. The binding requirements are those of your country and the advice of your accountant.
What does the handover to the accountant cost?
Nothing extra. The handover is one of the core functions, and you only pay the base price and the amount per room. The price card on this page shows what that means for your hotel; you can try it for 14 days.
Check the monthly handover on a real month
Request a 14-day trial. We set up the handover in your accountant's format and check it with you on a closed month.