Skip to content
Try STRYK

Hand over your bookkeeping to your tax adviser

You give your accounting firm a checked bookkeeping package every month, create the audit package for a tax audit and know the retention periods in STRYK.

7 min readAccounting → Taxes → Tax adviser
What you can do safely afterwards
  • Your firm receives a checked package in the agreed format after every month-end close.
  • You create the audit package and procedure documentation for a tax audit yourself.
  • You know the retention periods and protect individual records with a legal hold.
What you need before starting
  • You have agreed format, rhythm and account numbers with your firm; the month to hand over is closed wherever possible.
  • With read access you download existing packages, archive files and the procedure documentation. Everything else requires the “Manage accounting” permission.
01

Set up the handoff profile

Define profile and account numbers

  1. 01
    Enter the firmAccounting → Taxes → Tax adviser

    Open “Handoff profile” and fill in “Tax advisor / firm” and “Contact email”.

    When you save the first firm email, STRYK switches on the automatic monthly delivery.
  2. 02
    Choose the default formatAccounting → Taxes → Tax adviser

    Under “Default format” choose your firm’s format. For BMD and RZL set the “Booking symbol if STRYK cannot assign one”. For DATEV, fields such as “Consultant number”, “Client number” and “G/L account length” appear. Click “Save”.

    The profile applies to every new package and is recorded in it.
  3. 03
    Check the export accountsSettings → Finance → For tax advisors

    Open “Chart of accounts” and switch on “Show details”. The “Export account” column shows the firm’s account number. Templates marked “Tax adviser review pending” are proposals.

    Every account with postings has an export account confirmed by your firm.
Here you check the export accounts in the chart of accounts before the first package.
Formats by country
CountryAvailable formatsDefault in the profile
AustriaBMD (booking import), RZL (booking import), Excel journalBMD (booking import)
GermanyDATEV booking batch, Excel journal, Generic journalDATEV booking batch
NetherlandsXAF 4.0 (Netherlands), DATEV booking batch, Excel journal, Generic journalXAF 4.0 (Netherlands)
HungaryExcel journal, DATEV booking batch, Generic journalExcel journal
Agree with your tax adviser
TopicWhat you agree
Export accountsFirm account number per account and G/L account length; STRYK’s proposals are not an approval.
Chart of accountsTemplates marked “Tax adviser review pending”, especially foreign VAT rates and reverse charge.
First importTest import of one month; confirm accounts, tax codes, gross amounts and signs.
DATEV detailsConsultant number, client number, chart code, operator code, origin, batch locking, individual accounts for business customers.
Audit packageScope of tables, tax derivation, wording of the procedure documentation and account classes in SAF-T AT.
02

Choose the package

“Create handoff” leads through two steps, “Choose package” and “Review contents”.

Prepare the September package

  1. 01
    Set the periodAccounting → Taxes → Tax adviser

    Set “From” and “To” to the month, in the example 01/09/2026 to 30/09/2026.

    The period covers exactly one month.
  2. 02
    Choose format and receipts

    “Export format” takes the default format. “Include purchase receipts” adds the originals of posted purchase invoices. “Require complete receipts” under “More” locks the package while a receipt file is missing.

    Format and receipt option match the agreement.
  3. 03
    Start the check

    Click “Review contents”.

    The card shows “Export is ready” or “Complete configuration” with the open items.
Hotel Nordlicht with BMD as default format; the export archive lists the packages for July to September 2026.
03

Read the check and download

The check counts journals, booking rows, periods and receipts. In the example: 1,284 booking rows, 1 period, 46 receipts, 18.6 MB (example values). Downloading does not submit a tax return.

Finish and download

  1. 01
    Resolve the messages

    Fix every error, go back to the selection with “Back” if needed and check again. More than 1,000 receipt files or 100 MB require a shorter period.

    The card shows “Export is ready”.
  2. 02
    Download the package

    Click “Download package” and send the file to your firm together with any open warnings.

    The package is at the top of the export archive; your firm confirms the import.
04

Monthly delivery by email

In the expandable section “Handover” you plan delivery to the contact email. On the set day STRYK queues the previous month and sends it after its month-end close. If a handed-over month is closed again, a new revision goes out automatically.

Set up the delivery

  1. 01
    Set the dateAccounting → Taxes → Tax adviser

    Check the switch “Send automatically to … after each month-end close”. Choose “Day of month” (1-28), “Time”, format and receipts; in the delivery “Include purchase receipts” starts switched off. Click “Save”.

    “Next handover” shows the next date.
05

Export archive and handoff archive

The link “Handoff archive” below the page opens the archive of all finance records: invoices, journal entries, purchase and cash receipts, closing packages, tax periods and advisor exports.

Check the archive

  1. 01
    Verify integrityAccounting → Taxes → Tax adviser

    Open “Handoff archive” and click “Verify” next to “Integrity”.

    “Integrity” shows “Verified”; “Last sealed on” names the latest close.
06

Tax audit and procedure documentation

The “Tax audit” card creates a package with postings, accounts, customers, suppliers, invoices, receipts and taxes for one period.

It contains index.xml and CSV tables, original receipts up to 50 MB, the procedure documentation and a log with checksums. STRYK does not store the audit package itself, only its creation and checksum; keep the file.

Create the audit package

  1. 01
    Choose the periodAccounting → Taxes → Tax adviser

    “From” and “To” are set to the last completed financial year; at most 13 past months are allowed.

    The period matches the audit order.
  2. 02
    Create the package

    Click “Create audit package”. STRYK asks you to sign in again; then start once more.

    You receive a ZIP file whose name ends in “-STRYK-Prueferexport.zip”.
  3. 03
    Download the procedure documentation

    “Procedure documentation” downloads a PDF with your current settings and all changes; this also works with read access.

    The PDF carries today’s date.
07

Retention and legal hold

The period starts at the end of the calendar year in which the record’s financial year ends. An invoice from Hotel Nordlicht dated September 2026 is retained until 31/12/2033.

After the period expires, STRYK removes the personal data daily: invoices, cash sales and voucher sales keep amounts, numbers, dates and tax rates; recipient data and generated documents are deleted.

To keep a record longer, for example during ongoing proceedings, open the entry, enter a “Legal hold reason” and click “Set legal hold”.

Retention periods in STRYK
CountryBooks and archiveReceipts and invoicesLand and buildings
Austria7 years7 years22 years
Germany10 years8 years10 years
Netherlands7 years7 years10 years
Hungary8 years8 years8 years

Final review

Your firm receives the same checked package after every close, every file is traceable by its checksum, and you create the audit package yourself.

  1. 01The handoff profile with firm, contact email and default format is saved.
  2. 02Every account with postings has a confirmed export account.
  3. 03Your firm has confirmed the first package with a test import.
  4. 04“Next handover” shows the agreed date.
  5. 05“Integrity” in the archive shows “Verified”.

Common mistakes and the right solution

Problem

Your firm reports an email without an attachment.

Solution

The package was larger than 32 MB. Download it from the delivery list and pass it on; agree whether receipts should come separately.

Problem

The delivery stays on “Waiting for month-end close”.

Solution

Close the previous month; STRYK only sends afterwards.

Problem

The check reports an account without a firm account number.

Solution

Enter the number in the check or as “Export account” in the chart of accounts and have your firm confirm it.

Useful next guides

See STRYK in your hotel workflows.

In a personal consultation, we walk through bookings, housekeeping, pricing and finance with you.

Try STRYKRequest demo access
Questions about STRYK?