Bring documents into STRYK
The filter “To review” shows everything that is not posted yet. “Upload documents” takes photos, PDFs and e-invoices, up to 20 files with 15 MB each. STRYK reads each document and places it in the “Document inbox”.
Upload a document
- 01Upload
Choose “Upload documents” and drag the files onto the upload area.
Each file shows “Uploaded”. - 02Open for review
Choose “Review” next to the file.
The original is on the left, the recognised fields on the right.
Receiving documents automatically
- “Set up email receipt”: STRYK imports PDF and XML attachments from a mailbox folder; connect the mailbox under Settings → Communication
- Optionally accept only approved senders
- “Automatic takeover” creates drafts for validated e-invoices of selected suppliers; it never approves, posts or pays
Check and post
Compare supplier, supplier document number, document date, due date and currency with the original. A missing supplier can be created from the document. Category and cost centre come from the supplier's defaults; check them. Changes to recognised values are recorded automatically.
| Button | When | Result |
|---|---|---|
| “Check & post” | All values match the original. | Status Posted, or waiting for approval. |
| “Import only” | Something is still unclear. | Status Draft, visible under To review. |
| “Reject” | Duplicate or not your document. | Rejected in the inbox, not posted. |
| “Start clarification” | Amount or service is disputed. | Status In clarification; not in payment runs. |
Split mixed tax rates
Under “Amounts per tax rate”, each rate needs its own line with net amount, category and tax type; “Add tax rate” adds the next one. If the receipt shows a different tax amount, use the amount from the receipt. STRYK posts only when the total matches the document.
Already paid in cash or by card
If the document was paid at purchase, tick “Already paid” before posting and enter payment method, date and reference. STRYK posts document and payment together. For a later payment, use “Record payment” in the document. Both only record a payment; no money is transferred.
Keep suppliers clean
Under “Suppliers” you maintain each supplier once. A missing or invalid IBAN is marked “Check IBAN” and blocks payment runs. “Archive” keeps all documents and payments.
Supplier master data
- Short name, legal name and VAT ID
- Payment terms in days
- IBAN and BIC
- Usual category and default cost centre; they prefill every new document
Pay due invoices in a payment run
Under “Pay” you see the open supplier invoices by due date. A payment run bundles due EUR invoices into a SEPA file (pain.001) for your online banking. The payment is only posted when the bank outflow is confirmed in the bank reconciliation.
Create a payment run
- 01Load due invoices
Choose “Create payment run”, set “Due by” and “Execution” and choose “Load due”.
All due invoices with IBAN appear. - 02Select and check
Select the invoices, adjust partial amounts if needed and choose “Check”.
“Ready to create” with total and number of invoices. - 03Create and approve
Choose “Create payment run” and then “Approve”.
Status “Approved”. - 04Download the SEPA file
Choose “Create SEPA XML” and “Load SEPA XML”; upload the file to your online banking.
Status “Exported”; the invoices stay open until the bank outflow is confirmed.
Correct a posted document
A posted document without payment is cancelled with “Cancel and reverse document” and a reason. If a payment exists, reverse the payment first; money already transferred is not reclaimed. A supplier credit note is captured as its own document and offset with “Offset credit note”; no money moves.
