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VAT return in Austria (UVA)

Prepare the Austrian VAT return (UVA) from your bookings: set up deadlines, calculate, clear documents, approve, file through FinanzOnline and match the payment.

6 min readAccounting → Taxes → VAT
What you can do safely afterwards
  • Filed periods are marked “Done”, and the VAT payable is matched to the bank debit.
What you need before starting
  • Your hotel is set up in Austria, your nine-digit FinanzOnline tax number is stored under Settings → Finance → Taxes & register, and invoices, purchase invoices and bank movements of the period are posted.
  • You need the “Manage accounting” permission or the owner role.
01

Set up deadlines and reminders

In Austria the UVA is due on the 15th of the second month after the period; on a weekend or public holiday the next business day applies (“Statutory deadline, moved from …”).

Create the deadline profile

  1. 01
    Open the deadline calendarAccounting → Taxes → Deadlines

    Click “Set up deadlines”.

    The setup sheet opens.
  2. 02
    Choose filing period and owner

    Choose “Monthly” or “Quarterly” under “Filing period” as stated by your tax office, a start date and the “Owner” who receives the reminders.

    The heading “Tax deadlines” shows the filing period, the owner and the start date.
Deadline statuses
StatusWhat you do
“Open”Click “Prepare return” and work through the steps.
“Overdue”File immediately or record a filing that has already happened.
“Done”Check the payment under “Pay”.
Check that September 2026 is due on 16 November: the statutory deadline falls on a Sunday and moves to Monday.

Record the annual VAT return

  1. 01
    File the annual return

    You or your tax adviser file the U1 by 30 June; if that day falls on a weekend or public holiday, the next business day applies. STRYK does not file the annual return and sends no email reminder for it.

    The row “Annual VAT return 2025” shows “Open”, and “Deadline passed” after the deadline.
  2. 02
    Mark as filedAccounting → Taxes → Deadlines

    In the row, click “Mark as filed” and enter the date, optionally a reference and a note. This requires the “Manage accounting” permission.

    The row shows “Done” with “Filed on …”; STRYK logs every step. “Undo record” sets it back to “Open”.
02

Prepare FinanzOnline access

Store the access in STRYK

  1. 01
    Open “FinanzOnline access”Settings → Finance → Taxes & register

    Enter “Participant ID”, “User ID” and “Web service PIN”. Saving asks you to sign in again with your Nextpulse ID.

    STRYK confirms that the access is saved.
  2. 02
    Check the connection

    Click “Check connection”. If a right is missing, grant it in FinanzOnline and check again.

    The card shows “Connected and checked”.
03

Calculate and review the period

Open the period under “Due dates”. The card shows “Taxable base”, “Output VAT”, “Input VAT” and “VAT payable”, and below it “Official form fields” with rate, base and tax for each U30 field.

Before approving, check the VAT payable against last month and work through the documents under “To clear before approval”.

From calculation to approval

  1. 01
    Calculate the periodAccounting → Taxes → VAT

    For a period with status “To calculate”, click “Calculate”.

    Status changes to “To review”; the figures and form fields appear.
  2. 02
    Review the amounts

    Compare the figures with the previous month. Clear every document under “To clear before approval” first.

    No more blocking documents are listed.
  3. 03
    Complete the review and approve

    With four-eyes, click “Complete review”; a second person then clicks “Approve”. With one finance user, click “Review and approve”.

    Status changes to “To file” and “History” records each step with person and time.
04

Clear documents and correct form fields

Complete blocking documents

  1. 01
    Open the document

    Click “Open document” for each entry.

    The invoice editor or the purchase invoice opens.
  2. 02
    Recalculate

    Return to the period and click “Recalculate”.

    The section “To clear before approval” disappears.
05

File the return and record the filing

“Send to FinanzOnline” appears only once direct submission is enabled for your hotel. Downloading alone does not complete the period.

File through FinanzOnline

  1. 01
    Download the file

    In the “File” step, click “Download file for FinanzOnline”. If “Filing profile is missing” appears, check the hotel tax number under “Filing profile”.

    An XML file in U30 format is saved on your computer.
  2. 02
    Upload it in FinanzOnline

    Upload the file in FinanzOnline yourself or pass it to your tax adviser. Keep the confirmation from the tax office.

    FinanzOnline confirms receipt.
  3. 03
    Record the filing

    Click “Record filing”, choose “Filed myself” or “Through the tax advisor” under “Filed by”, enter the “Filing date” and upload the confirmation as a PDF. Click “Save filing”.

    The period and the deadline row show “Done”; reminders stop.
06

Pay the VAT payable and match the bank

After filing, “Pay” shows a payable amount, refund or nil return.

Transfer and match

  1. 01
    Prepare the transfer

    Click “Prepare SEPA” and check the execution date and the IBAN of your tax office. STRYK fills in “Finanzamt Österreich”, BIC BUNDATWW and the remittance information with tax number and “U 09/2026”.

    A pain.001 file downloads; upload it in your online banking.
  2. 02
    Match the bank movement

    After the debit has been imported, click “Check bank”, select the “Bank transaction” and click “Match”.

    Status changes to “Bank confirmed” with “Paid on …”.

Final review

The period shows “Done” in the deadlines and “Bank confirmed” under “Pay”.

  1. 01Deadline profile with filing period and owner is saved.
  2. 02FinanzOnline access shows “Connected and checked” or you deliberately file via your tax adviser.
  3. 03All documents under “To clear before approval” are completed and the period is recalculated.
  4. 04The filing is recorded with date and confirmation; the period shows “Done”.
  5. 05The VAT payable is matched to the bank debit and shows “Bank confirmed”.

Common mistakes and the right solution

Problem

The return is filed in FinanzOnline, but the deadline still shows “Open” or “Overdue”.

Solution

Click “Record filing” and save date and confirmation; only then is the period “Done”.

Problem

Filing is blocked with “Journal changed after calculation”.

Solution

Bookings changed after the calculation. Recalculate the period and review it again.

Problem

The tax office payment remains at “Bank matching open”.

Solution

Import the bank statement, click “Check bank” and assign the exact debit; the remittance information must contain your tax number.

Useful next guides

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