In STRYK, the invoice is created from the stay: services, taxes, recipient and payments are already there. The preview shows the finished PDF, numbers are assigned without gaps, and the export for your accountant is ready.
STRYK for finance & back office
Invoices, payments, documents and open amounts remain verifiable directly with guest and stay.
In short
STRYK is hotel software in which invoices are created directly from the stay, with services, VAT rates, city tax and payments. Issued invoices cannot be changed and have gap-free numbering; corrections go through credit notes. For your accountant there is a package for DATEV, BMD, CSV and Excel.
Every small mistake at the front desk ends up in the back office: the company address is missing, the city tax for a child was calculated wrongly, the deposit was not posted or the dinner on room 204 only came in after check-out. Then invoices are cancelled and rewritten, the guest is contacted and the accountant gets a late delivery. And at month end there are still documents missing.
In STRYK the invoice is created from the stay. Room, extras, minibar and items from restaurant or bar posted to the room through the POS interface are already there, as are VAT rates, city tax, recipient and payments already made. The preview shows exactly the PDF the guest receives.
Once issued, an invoice cannot be changed and is numbered without gaps. Corrections go through a credit note, traceable and auditable. You import bank transactions as CAMT or CSV files, collect incoming documents in the document inbox, and at month end a prepared package goes to your accountant, for DATEV, BMD, as CSV or Excel.
When services are recorded separately at the front desk, in the restaurant and on the floor, an item is easily missing at check-out. The invoice is cancelled and reissued, the guest receives two documents, and accounting has to explain why there is a gap or a correction.
Deposits arrive as online payments, companies pay by bank transfer, balances are paid at the front desk. Without matching to the booking, the back office searches bank statements for names and amounts. Open items go unnoticed until the guest has long since left.
Different VAT rates for accommodation, breakfast and drinks, city tax with exemptions for children and company invoices with a different address are everyday business. Every manual calculation is a source of errors, and the city tax return still has to be right at the end.
Every month invoice lists, payments and incoming documents are exported, renamed and sent. If the accountant has a query, the search starts all over again. The more programs are involved, the longer the closing takes and the more queries come back.
In the back office, every correction costs twice: the company address is missing, the city tax is wrong, the deposit hasn’t been posted. Then it’s cancel, rewrite and send it on to the accountant after the fact.
Services, tax rates and private or company recipients are checked before the document is created.
Preview, print and download show the same PDF. Finalised invoices can’t be changed.
Deposits, part payments and online payments reduce the outstanding balance immediately and traceably.
This is how billing works when services, invoices, payments and export come together in one system.
Room, extras from the booking, minibar and items from restaurant, bar or spa are posted to the stay. Tills connected through the STRYK interface post to the room, and duplicate transmissions are detected. Deposits through the integrated payment service are already matched to the booking. STRYK calculates city tax and VAT rates according to your settings.
The front desk checks recipient, company address and services in the preview. What it sees there is the PDF that is printed or sent, in the guest’s language if you wish. On issue the invoice gets the next number, becomes unchangeable, and payments already made are offset.
For companies and events you first create a quote and turn it into the invoice. When you send to companies, STRYK attaches a ZUGFeRD e-invoice wherever it is mandatory or the company has agreed; German public-sector clients receive an XRechnung. If something needs correcting, you issue a credit note, the original invoice stays unchanged and traceable.
Online payments through the integrated payment service are matched automatically. You import bank statements as CAMT, MT940 or CSV files; STRYK matches clear payments to open invoices itself and leaves the rest for you to check. For supplier payments or direct debits you generate SEPA files. You see open balances at any time, not only at closing.
You collect incoming invoices in the document inbox. For the closing you review the VAT return and create the accountant package, for BMD, RZL, DATEV, XAF, as CSV or Excel. The city tax return comes from the same stays. If your accountant has a query, you find invoice, payment and credit note on the same record.
Services, VAT rates, city tax and recipient are already on the stay. The invoice is created from them without retyping. Preview, print and download show the same PDF.
Issued invoices can no longer be changed and are numbered consecutively. Corrections go through credit notes, so every change remains auditable.
Quotes become invoices, corrections become credit notes. All documents are available as PDF in 18 languages, so international guests and companies understand their invoice.
When sending to companies, STRYK creates a ZUGFeRD invoice, and an XRechnung for German public-sector clients with a Leitweg-ID. Where e-invoicing is mandatory, STRYK chooses it automatically.
Deposits and balances run through your payment account and are matched to the booking. The balance is collected automatically at the cancellation deadline, and free cancellations are refunded automatically.
Import account transactions as CAMT or CSV files and match them to open invoices. Generate SEPA files for transfers and direct debits directly from STRYK.
You upload supplier invoices or receive them by email. STRYK suggests supplier, amounts and tax rates; you review and post. At month end an export for BMD, RZL, DATEV, XAF, CSV or Excel goes to your accountant, who can also get their own login.
Tills from restaurant, bar or spa post to the room through the interface, with duplicate detection. City tax is calculated in price and invoice and feeds into the city tax return.
From the room price to the accountant: every amount on the right stay.
Services, payments and recipient are correct before the invoice is issued.
The enquiry becomes a clear quote, and once accepted, the invoice.
What you check in the preview is exactly what the guest receives.
The cleanest time to switch is the start of a month. That way the current month stays in the old system and the new one begins with a clear number sequence.
During the 14-day trial you set up VAT rates, city tax, invoice template and number range and create sample documents. Feel free to show the preview to your accountant before the first real invoice is issued.
We transfer guests, companies and future bookings including deposits with a test run. You check whether open balances and recipients are correct before the import becomes final. You connect the payment service through your own account.
From go-live, all invoices are created in STRYK. At the end of the first month you create the accountant package and agree the format with your accounting firm. From the second month on, closing usually runs without queries about the export.
For cash and card payments at the front desk, yes: in Austria and Germany STRYK signs these receipts with the optional ‘Cash register & fiscalisation’ add-on, and hotels in the Netherlands and Hungary need no module. STRYK does not replace restaurant, bar or spa tills; they post to the room through the interface so the items appear on the hotel invoice.
The package comes in your accountant’s format: BMD or RZL in Austria, DATEV in Germany, XAF in the Netherlands, plus CSV and Excel. It contains the period’s entries and documents; for a tax audit there is also an auditor package. Your accountant can get their own login with restricted rights, at no extra cost, because STRYK does not charge per user.
An issued invoice stays unchanged. You create a credit note and then a new, correct invoice. That keeps the number sequence gap-free and makes every correction traceable. To make this rarer, the preview shows exactly the PDF the guest receives before you issue it.
Yes. When you send an invoice to a company, STRYK creates the e-invoice in ZUGFeRD format, and as XRechnung for German public-sector clients with a Leitweg-ID. Where e-invoicing is mandatory, as in Germany from 2027, STRYK chooses it automatically; otherwise only if the company has agreed. Private guests receive the PDF.
Online payments through the integrated payment service are matched to the booking automatically, and STRYK reconciles payouts itself. You upload bank statements as CAMT, MT940 or CSV files; STRYK matches clear payments to open invoices and leaves the rest for you to check. For transfers and direct debits you generate SEPA files.
Invoices, credit notes, e-invoicing, bank import, document inbox and accountant package are included in the price: a €59 base price plus €6 per room per month, net plus VAT on annual billing (12 months, renewing for a further 12 months each time), 20% more on monthly billing. In the first year you get 20% off the base price, there is no setup fee and users are unlimited. Direct bookings paid online carry a 1.9% platform fee. In Austria and Germany, the cash register with signed receipts is the optional ‘Cash register & fiscalisation’ add-on; hotels in the Netherlands and Hungary do not need it.
14 days free. All core apps included. No setup fee.
