Software for seasonal hotels
Seasonal hotel software: ready for opening day
For hotels that reopen every year with a new team: season prices are in the calendar before the first guest arrives, and each seasonal worker logs in with their own account in their own language.
- Interface in 18 languages
- Own login per seasonal worker at no extra cost
- Try it for 14 days before the season starts
In short
Seasonal hotel software is a hotel management system that handles season prices, changing staff and the closed period. STRYK runs in the browser, the interface is available in 18 languages, and users cost nothing extra. The price depends on the base fee and the number of rooms; whether five or fifteen people work in the season makes no difference to it.
Updated
What costs a seasonal hotel time every year
A seasonal hotel ramps up and shuts down again every year. The new team, the prices and the open items when you close take the most time.
- Today
At the start of December, five new people begin at reception and in service, and three of them barely speak German. On the first evening, the owner explains for the fifth time where to change a booking. Last year's notes are somewhere in the office.
With STRYKThe interface is available in 18 languages. Each person gets their own login with a role and permissions, for example housekeeping only or reception only. Users cost nothing extra, even when ten people join for twelve weeks.
Read more - Today
The prices for Christmas, the main holidays and the low season are in an Excel spreadsheet. On the first booking day it turns out the low season is still running on last year's values, and two guests have been confirmed at the old price.
With STRYKYou enter prices in the price calendar and set rules for periods and categories. Before each change, a preview shows what will change. You can check the price for a period in the price calculator before a booking exists.
Read more - Today
The hotel closes in mid-April. Three invoices are still open, a Christmas voucher is half redeemed, and in autumn guests are already supposed to pay deposits for the next season. Everything sits in different folders.
With STRYKInvoices, vouchers and payments are linked to the booking. Vouchers can be partly redeemed and keep their remaining balance. For online payments, the remaining balance is collected automatically at the cancellation deadline.
Read more
Opening a season with a new team
A ski hotel with 30 rooms opens on 5 December. The example shows what the last week before opening can look like.
Check season prices
The owner opens the price calendar and checks Christmas, the main holidays and the low season. Price rules for several categories and periods show a preview before they take effect. One December price is not right yet and is corrected before the first guest arrives.
Set up logins for the team
The head of reception creates a separate login for each new staff member. The head housekeeper gets housekeeping, and the temporary receptionist gets only bookings and the calendar. If anyone changes something later, it appears in the activity log.
Training in their own language
Two room attendants from Hungary and Poland work through the room list for the first time. The interface is available in their language. The head housekeeper shows them Start, Done and Free in the housekeeping plan and prints the daily plan in Hungarian and Polish on request.
Check vouchers and deposits
In the back office, someone goes through the list of Christmas vouchers. Vouchers that have already been partly redeemed show their remaining balance. Open online payments for bookings in the first weeks are visible.
First arrival in the booking calendar
The late-shift receptionist sees in the booking calendar which rooms are ready. A portal booking for room 12 appears without reloading. The guest gets the room without anyone having to ask housekeeping.
What a seasonal hotel needs from its software
What a hotel with fixed seasons needs before opening and after closing.
Price calendar and price rules
You maintain prices in the calendar and set rules for several categories and periods. A preview shows what a change does before it is saved. Discounts can be tied to length of stay, booking lead time and weekdays.
Read moreRoles and permissions
Every employee gets their own login with a role and permissions; users are unlimited in the core price. Even after the season ends, the activity log shows who changed which booking over the winter.
Read moreInterface in 18 languages
The interface is available in 18 languages, as are invoices, offers and the housekeeping plan as PDF. Guest pages appear in the languages your hotel activates.
Read moreGift vouchers with remaining balance
A voucher shop on your website and voucher sales at reception are both available. Vouchers can be redeemed against bookings and invoices, including partly, and the remaining balance stays on the voucher. Online sales require a connected online payment account.
Read more
Changing seasons with Excel and notes, or with STRYK
In a seasonal hotel the same work repeats every year. The table shows where it changes.
| Task | Excel, notes and memory | With STRYK |
|---|---|---|
| Introduce new staff | One person explains it by word of mouth every time, and the notes are scattered. | Own login with role and permissions, interface in the staff member's language. |
| Set season prices | An Excel table that is copied by hand into the extranet and website. | Price calendar and price rules with a preview in one system. |
| Manage vouchers | Notes at reception and a list that not everyone knows about. | Voucher with QR code, redemption in booking and invoice, remaining balance. |
| Deposit and remaining amount | Bank transfer is matched by hand and followed up. | With online payment, the remaining balance is collected at the cancellation deadline, with up to three attempts. |
| Prepare for closing | Open invoices and items in several folders. | Invoices from the booking, end-of-day close, handover to your accountant. |
| Who changed what | Asking around or guessing. | Activity log with person and change. |
One price that grows with your property
The price depends on the number of rooms and does not change with the number of staff. State your closing months in your enquiry; what applies to them is set out in the individual offer.
Pricing in detail€59 base fee + €6 per room or unit per month
Example with 30 rooms€239per month
- 14-day free trial
- No setup fee
- Personal onboarding
Net prices, annual billing. 20% off the base fee in the first contract year.
Switching before the season
For a seasonal hotel the best time is between the end of one season and the next opening. Then nobody in the hotel has to adjust mid-season.
Provide existing data
You supply guests and bookings from your current system or from Excel as CSV, XLSX or ZIP. The import is guided, with templates and an error report.
Dry run before the real import
A dry run shows which records fit and which do not. You correct them at your own pace while the hotel is closed.
Set up rooms, prices and roles
You set up room categories, season prices and logins for your permanent staff. Setup is included in the core price.
Add seasonal staff
New staff receive their login as soon as they have signed their contract. The head housekeeper shows them the housekeeping plan on the first day, right at the room.
Frequently asked questions
Do I keep paying during the closed period?
In principle, yes. The price applies per month; with annual billing it covers the whole contract year of 12 months, which renews for another 12 months. Billed monthly, the price is 20% higher. Whether other terms are possible for your closing months is something to clarify in your enquiry. The individual offer with written order confirmation is binding.
How quickly do seasonal staff learn the system?
That depends mainly on the role. The interface is available in 18 languages, and each person only works in the areas their role gives them permissions for. A room attendant learns the housekeeping plan; a temporary receptionist learns the calendar and bookings.
How do I set season prices for next year?
In the price calendar and through price rules for periods and categories. A preview shows what a change does before it is saved. How you divide your seasons, for example Christmas, the main holidays and the low season, is up to you. You can tie discounts to length of stay, booking lead time or weekdays.
How are deposits collected?
For a direct booking with online payment, the guest pays through your online payment account, and STRYK collects the remaining balance automatically at the cancellation deadline, with up to three attempts. Without a free cancellation period, the balance is collected immediately. Which payment methods are available depends on how your online payment account is set up. Bank transfer is not offered in the online checkout.
Do additional staff cost extra?
No. Users are unlimited and cost nothing extra, even if your team grows from five to fifteen people for the season. Only the number of rooms counts towards the price.
Can I sell vouchers for the low season?
Yes. The voucher shop runs on your website, and you sell vouchers directly at reception. Online sales require a connected online payment account. When a voucher is redeemed against a booking or invoice, the remaining balance stays on it.
Can I accept bookings for next season during the closed period?
Yes, as soon as rooms and prices are set up for the period. Direct bookings from your booking page and bookings you create yourself go into the same booking calendar, even while the hotel is closed. The channel manager is included in the STRYK core price.
Work out the price for your seasonal hotel
Give us your number of rooms, season dates and team size in your enquiry. You receive a personal offer and can try STRYK free for 14 days.