Room planning for hotels
Hotel room assignment: allocate rooms safely before arrival
STRYK suggests a free room for every new booking and replans rooms before arrival, including chain swaps. You see a preview first, and the prices stay the same.
- Chain swaps with a preview before saving
- Prices stay the same when a room is reassigned
- Try it with your own categories for 14 days
In short
Room assignment means allocating specific rooms to bookings before arrival. When you create a booking, STRYK suggests a suitable free room in the chosen category. Before arrival, you can reassign rooms within a category, including chain swaps, with a preview. The prices stay the same. Room planning is part of the core price of a base fee plus an amount per room.
Updated
Where room planning gets stuck day to day
A room plan on paper or in Excel works until the first swap. After that, every change is a risk.
- Today
On Thursday a couple book six nights in a Superior double room. Room 12 is free, but another guest is due to arrive there on the third day. The reception manager shuffles notes back and forth until some order works.
With STRYKThe booking calendar shows rooms, days and room status in one view. When you create a booking, STRYK suggests a suitable free room in the category. You accept the suggestion or choose by hand.
Read more - Today
A room drops out because of a defect. Whoever moves guests now often only notices at the third swap that another room is already taken for those nights.
With STRYKYou block the room, and the block applies to availability and room selection. Room planning reassigns bookings within the category before arrival, including as a chain swap, and shows you a preview first.
Read more - Today
A family books three rooms in one booking. After two changes the rooms are spread over three floors, and at check-in the search for the reservations begins.
With STRYKSeveral rooms belong to one booking and stay visible together in the calendar. If you want to replan, check the preview before you save anything.
Read more
A planning day at the front desk of Hotel Nordlicht
A sample day at Hotel Nordlicht, a hotel with 24 rooms in four categories. Check-in from 15:00, check-out by 10:30.
Check the plan for the coming days
The reception manager opens the two-week view in the calendar and sees occupancy and room status. In the family room, a single night stays free at the weekend between two stays, and a request for five nights fits none of the rooms in that category.
Replanning in the preview
You reassign the affected bookings in a chain swap between three family rooms. The preview shows what changes, and afterwards one room is free for all five nights. Nothing is saved until you confirm.
Phone request for four nights
A guest asks for a standard double room from Monday to Friday. When you create the booking, STRYK suggests a free room in that category. If the guest wants the quiet side, you choose the room by hand.
Defect in room 18
The maintenance team reports water damage. You block room 18. The block applies to availability and room selection, and in the preview you move the affected arrival to another room in the category.
Booking through the website
While you are checking in guests at the front desk, a booking comes in through the website. It appears in the calendar without anyone reloading the page, and the team gets a notice.
Handover to the late shift
The late shift can see in the calendar which rooms become free tomorrow morning and which arrivals follow. The head housekeeper finds the departure rooms the next morning in the housekeeping plan, with occupancy and assignment to the room attendants.
What room planning covers in STRYK
From the first assignment to the swap on arrival day: these functions decide which guest sleeps in which room.
Room planning before arrival
You reassign rooms within a category, including chain swaps. The preview shows what changes before you save. The prices of the bookings stay the same.
Read moreAutomatic room assignment
When you create a booking, STRYK suggests a suitable free room in the chosen category. You can still choose by hand, for example for regular guests with a favourite room.
Read moreMulti-room booking
Several rooms can be grouped in one booking, for families as well as for corporate bookings. If you replan, the rooms move individually and the booking stays as one.
Read moreCategories and room blocks
Categories with capacity, extra beds and photos set the framework for assignment. Rooms blocked for renovation or defects do not appear in the selection.
Read moreOverbooking protection
The front desk, website, portals, imports and room changes all check availability before they save. You can also cap availability per category.
Read moreNew bookings appear live
New bookings from the website, portals and front desk appear in the list, calendar and housekeeping plan without reloading the page. The team gets a notice.
Read more
Room assignment with a paper plan or with STRYK
Tasks for the reception manager between the first assignment and arrival day.
| Task | Room plan on paper or in Excel | Room planning in STRYK |
|---|---|---|
| Choose a room for a new booking | The front desk looks for a gap in the plan and writes the room in by hand. | When you create the booking, STRYK suggests a suitable free room in the category. You can still choose by hand. |
| Swap rooms before arrival | Each swap is checked on its own, and conflicts often only surface at the next step. | Reassignment within the category, including chain swaps, with a preview before saving. |
| Price after the swap | The price is typed in again or corrected on the invoice. | The prices of the replanned bookings stay the same. |
| Several rooms for one family | Three separate reservations that someone keeps in their head. | One booking with several rooms, visible in the calendar. |
| Take a defective room out of the plan | A sign on the door and a note at the front desk. | Room block that applies to availability and room selection. |
| Prevent double assignment | Portal, phone and website sell the same room until someone reconciles them. | Once a room is assigned, STRYK accepts no further booking for it from any channel, including a room change. For portals this applies after a successful sync. |
One price that grows with your property
Room planning costs nothing extra; it is one of the core functions. How often your front desk replans does not change the price.
Pricing in detail€59 base fee + €6 per room or unit per month
Example with 24 rooms€203per month
- 14-day free trial
- No setup fee
- Personal onboarding
Net prices, annual billing. 20% off the base fee in the first contract year.
How to start room planning with STRYK
Your current plan does not need to be retyped. There is nothing to install, as STRYK runs in the browser.
Tell us your categories and how you plan
Tell us the number of rooms, the categories and how you assign rooms today, for example with a magnet board or Excel. Someone from STRYK then gets in touch, and you receive your trial access.
Create rooms and categories
Create rooms one by one or in bulk, and add categories with capacity and extra beds. That sets up what automatic assignment needs.
Import existing bookings
Bookings and guests come in as CSV, XLSX or ZIP. A dry run shows beforehand which bookings are not yet assigned to a room.
Set the cut-off date
From the cut-off date, the front desk assigns rooms only in STRYK. Future bookings are then already in the calendar and can be replanned there.
Frequently asked questions
Can I swap several rooms at the same time?
Yes. Room planning reassigns rooms within a category before arrival, including chain swaps across several rooms. The preview shows in advance which booking moves into which room. You save only afterwards.
Does the price stay the same when a room is swapped?
Yes. When rooms are reassigned within the category, the prices of the bookings stay the same. The room changes, the agreed price does not. If a guest moves to another category, you change the booking yourself.
How do I avoid gaps in the room plan?
The calendar shows occupancy and gaps by day, week, two weeks or month. With room planning you move bookings within the category before arrival until a longer stay fits. Your front desk decides in the preview which booking moves where.
Can I reserve a preferred room for a guest?
Yes. Automatic assignment is only a suggestion. When you create the booking, you choose the room by hand, for example the quiet side for a regular guest. You note the preferred room in the booking notes.
What happens to the rooms of a multi-room booking?
They stay together in one booking, even if you reassign individual rooms before arrival. This applies to families as well as to corporate bookings. The calendar shows all rooms of the booking.
Does room planning also apply to portal bookings?
Yes. Bookings from connected portals land in the booking calendar and can be replanned there. The channel manager is included in the STRYK core price. Portal contracts and commissions remain with you.
Does STRYK prevent double bookings when replanning?
Yes. A room change also checks availability before saving, as do the front desk, website, portals and imports. This way STRYK prevents double bookings within its own system; for portals this applies after a successful sync. The preview shows conflicts before you save.
Test room planning with your categories
Send a request with your number of rooms and categories. In the 14-day trial you work through a chain swap with your own rooms before you decide.