Software for guesthouses
Guesthouse software: bookings, registration and invoices in one system
For guesthouses and B&Bs where the family runs the front desk themselves: the booking calendar, guest registration details, tourist tax (Ortstaxe) and invoices are kept in one program that runs in the browser.
- Guests send their registration details online before they arrive
- Tourist tax is included in the price, booking and invoice
- Try it with your own rooms for 14 days
In short
Guesthouse software is hotel software that brings together the booking calendar, guest registration, tourist tax, invoicing and housekeeping of a small guesthouse. STRYK runs in the browser, and every family member has their own login at no extra charge per person. You pay a base price plus a fixed amount per room and month. There is no setup fee, and importing your Excel list is included.
Updated
Where a guesthouse loses time today
In many guesthouses the booking chart hangs in the kitchen, portal bookings sit in the extranet and invoices are written in Word. This is where most of the time goes.
- Today
The booking chart hangs as a printout in the kitchen, and a second version sits in Excel. While you are at the breakfast buffet, a portal booking comes in for room 4. The chart only shows it in the evening, by which time the room is double-booked.
With STRYKBookings from reception, your website and connected portals land in the same calendar. Once room 4 is booked, no other booking channel in STRYK can take it; for portals, this applies after a successful sync. The new booking appears without anyone reloading the page, and the team gets a notification.
Read more - Today
On Sunday evening the registration forms are piled up on the table. On departure day you work out the tourist tax in your head and add it to the invoice by hand.
With STRYKGuests can fill in their registration details online before arrival, and your front desk checks them. In Austria, STRYK shows the 24-hour deadline for each stay. The tourist tax is included in the price, booking and invoice.
Read more - Today
The invoice is written in a Word template. A typo in the amount gets overwritten, and two versions of the same invoice end up in the archive.
With STRYKThe invoice is created from the booking. Once issued, it stays as it is; you correct a typo with a credit note and issue a new invoice. The PDF carries your logo and can be created in the guest's language.
Read more
A Tuesday in a guesthouse with 12 rooms
A sample day in a 12-room guesthouse run by a family with one room attendant.
Portal booking during breakfast
The owner is pouring coffee when a booking for room 4 comes in through a connected portal. It appears in the calendar without a reload, and room 4 is immediately blocked for phone and website bookings. Nobody has to update the printout in the kitchen.
The cleaning plan is already in the inbox
The room attendant received the day's plan as a PDF at 08:00, in her own language: three departures, four arrivals, room 4 newly added. She marks finished rooms in the plan, and the owner can see at reception which room is ready for the next guest.
Room 3 checks out
At check-out, room 3 switches to the cleaning status that the room attendant sees in her plan. The two drinks from the bar are already on the invoice as open items. The PDF goes to the guest by email.
Phone call with a booking request
A couple phones to ask about three nights in September. In the price calculator you check dates, room category, rate and tourist tax without creating a booking. When you do create it, STRYK suggests a suitable available room.
Arrival without a pile of forms
The guests entered their registration details online in advance, including ID details and signature. Your front desk checks the details and hands over the key.
Regular guest books for next year
A couple who have stayed every September for years phone in. The guest profile shows their previous stays, and when you create the booking, the discount rule you saved for them is applied. The confirmation goes out before they hang up.
Features a guesthouse uses every day
What the family uses at reception, from the calendar in the morning to the booking page guests use at night.
Booking calendar
The calendar shows a day, a week, two weeks or a month, with room status. You create, change and cancel bookings and record walk-ins. Several rooms can be combined in one booking.
Read moreGuest registration
Guests enter their registration details online, and your front desk checks them. For Austria, STRYK tracks the 24-hour deadline and exports registrations as CSV or for municipal portals (MBS).
Read moreTourist tax
You enter the amount and calculation method once under Settings → Hotel, including for children, season and length of stay. STRYK adds the tax to price, booking and invoice. Your municipality sets the rate.
Read moreInvoices and quotes
Invoices are created from the booking, and from a quote if you wish. Open items are added automatically at check-out. Each month you send your accountant the data as a DATEV, BMD, CSV or Excel journal.
Read moreHousekeeping
The daily plan shows status, occupancy and tasks for each room. You assign rooms to your room attendant, and reception sees as soon as a room is ready.
Read moreYour own booking page
Your guests book directly on your page under a STRYK address or your own domain. Prices and availability come from your calendar, and the tourist tax is included in the price. There is no extra charge for the booking page.
Read more
A guesthouse run on paper and extranet, or with STRYK
What changes when the booking chart, guest registration and invoices are no longer kept in three places.
| Task | Paper chart, extranet, Word | With STRYK |
|---|---|---|
| Manage occupancy | Paper chart, Excel and the portal extranet run side by side and have to be reconciled. | One calendar with room status. An occupied room cannot be assigned a second time by any route. |
| Import portal bookings | The booking arrives by email and is typed into the plan by hand. | With a connected portal, bookings, changes and cancellations land in the booking calendar. The channel manager is included in the STRYK core price. |
| Register guests | Registration forms are filled in by hand and entered later. | Registration data arrives online beforehand. In Austria, STRYK shows deadlines and exports as CSV or for municipal portals. |
| Calculate tourist tax | The amount per guest and night is worked out by hand on departure day. | One setting, after which the tax appears in price, booking and invoice. |
| Issue invoices | Word template; a correction overwrites the original invoice. | Invoice created from the booking. A credit note corrects errors, and the issued version is kept. |
| Arrange cover | Everything is in the owner's head and in one folder. | Your daughter takes over with her own login and the right permissions. Afterwards you can see every change she made in the activity log. |
One price that grows with your property
A guesthouse pays for its rooms, not for the number of family members at reception. A platform fee is added to these amounts only if guests make online prepayments through your online payment account.
Pricing in detail€59 base fee + €6 per room or unit per month
Example with 12 rooms€131per month
- 14-day free trial
- No setup fee
- Personal onboarding
Net prices, annual billing. 20% off the base fee in the first contract year.
Moving from paper to STRYK
Nothing needs to be installed. Your rooms and upcoming bookings come from your list, so nobody has to retype them.
Tell us your room count and booking channels
In your enquiry, give your number of rooms and how you take bookings today, for example by phone, through a portal and on your website. We get back to you personally and set up your test access.
Import your Excel list
Guests and upcoming bookings come as a CSV or XLSX file. A test run shows beforehand which rows do not fit, such as a booking without a departure date.
Choose a quiet switchover date
Move over on a day with few arrivals. From then on, new bookings only go into the calendar, and the paper chart stays available for reference.
Set up your team
Each person gets their own login with a suitable role, for example the owner as account holder and part-time help with reception rights only.
Frequently asked questions
Is software worth it for just six rooms?
Yes, as soon as bookings come in through more than one channel, such as phone, website and a portal. That is when the risk of double bookings grows. The price rises with each room, and the base price always applies. The price calculator shows what six rooms cost.
How is the price for my guesthouse made up?
It has two parts: a base price for the property and a fixed amount per room and month, net. Monthly billing costs 20% more than annual billing. On a property's first contract, the base price is 20% off for twelve months; the room amounts are not discounted. The price card on this page works this out for your number of rooms.
How does my existing guest data get into the system?
Usually from an Excel list or an old program, through an assisted import from CSV, XLSX or ZIP. You fill in templates, a test run shows beforehand what would be imported, and an error report lists rows that do not fit. Data migration costs nothing extra.
Does STRYK know the tourist tax rate in my municipality?
No, your municipality sets the rate. STRYK uses the value you enter and adds it to price, booking and invoice, but does not check it against the local regulation. You set the amount, calculation method, children, season and length of stay under Settings → Hotel.
Can several family members work with their own logins?
Yes. There is no limit on users, and extra users cost nothing. Each person has their own login with a role and permissions, and sign-in runs through Nextpulse ID with a second factor. The activity log shows who changed what.
Does STRYK recognise the couple who come every September?
Yes, through the guest profile with previous stays. If you create them a second time by mistake, STRYK warns you about a duplicate profile based on name, date of birth and contact details. A fixed regular-guest discount is saved as a discount rule directly on the guest.
How does my room attendant get the daily plan?
As a PDF, and if you wish by email every morning at a fixed time. The plan is available in 18 languages, so it works even if your room attendant does not speak German. With her own login, she can also mark rooms as finished in the housekeeping plan herself.
Try STRYK in your guesthouse for 14 days
Tell us how many rooms you have and how you take bookings today, by phone, portal or website. Then you test STRYK for 14 days with your own rooms.