Find and filter invoices
The list shows number, recipient, date, due date, gross amount and status. Filter by status or by “Private” and “Company”, and search by number, recipient or booking. Drafts have no number yet.
Create the draft
Choose “New invoice” and select “Private person” or “Company”. The country is never set automatically, because it determines tax rules and e-invoice. Drafts save automatically.
What goes into the draft
- Recipient: for a guest, search the existing guest; for a company, company name, contact person, full address and VAT ID
- Invoice date, payment terms, service period and booking number
- One item per service with quantity, unit, unit price and category, for example accommodation, breakfast or tourist tax
- Tax rate: STRYK suggests the usual rate by category and service date and warns if it does not match; tourist tax is 0 %, not taxable
- Note on the document (printed) and internal note (stays in STRYK)
| Message | What to do |
|---|---|
| No tax rates set up yet. | Set up tax rates under Settings → Finance. |
| Invoice can only be finalised after the invoice number range is confirmed. | Confirm the number range under Settings → Finance. |
| Complete the recipient first. | Enter the name or company name. |
| Add at least one item with description and quantity. | Complete the item or remove empty lines. |
| A complete invoice address is required to finalise. | Enter street, postcode, city and country. |
Check the PDF and finalise
The checklist “Mandatory invoice details” shows “Fulfilled”, “Missing” or “Please confirm” for each requirement; “Fix” leads to the missing value. After finalising, the number is fixed and the invoice can no longer be edited.
Finalise the invoice for room 12
- 01Open the preview
Choose “Open PDF preview” and read it as the recipient will.
Recipient, items and total are right. - 02Clear the checklist
Resolve every item marked “Missing” or “Please confirm”.
All mandatory details show “Fulfilled”. - 03Finalise
Choose “Finalize invoice” and confirm.
The invoice has a number and the status “Open”.
Send by email
Choose “Send”: recipient, subject and message are prefilled; choose the language and check the PDF attachment. “Sent” only confirms the handover to the mail service, not receipt. The send log lists every sending; “Clarify sending” helps when a mail failed.
E-invoice
For companies that must receive an e-invoice, the send dialog shows “as e-invoice”: STRYK creates a PDF with embedded invoice data and sends it automatically. “E-invoice” in the invoice shows the delivery status and offers PDF and XML. “Federal invoice” sends invoices to Austrian federal authorities to the e-invoice portal of the federal government.
Bill companies collectively
Company agreements with monthly collective billing are billed with “Bill companies” in the invoice list. Stays marked “Clarification required” are left out and stay visible.
Bill the October company stays
- 01Choose the period
Choose “Bill companies”, enter 1 to 31 October and choose “Check”.
Every company with billable stays appears with its total. - 02Create the collective invoice
Choose “Create collective invoice”.
The new draft opens. - 03Finalise and send
Check, finalise and send the draft.
The stays are invoiced and no longer listed.
Record the payment
Once the money has arrived, choose “Record payment” in the invoice; a partial payment leaves the status “Partial payment”. Bank transfers are best confirmed through the bank reconciliation.
