Moving off legacy systems
Replace legacy hotel software: import your data, set a cut-over date
Your hotel software runs on an old office PC and is no longer maintained. STRYK imports your data in a guided import with a test run first, before operations switch over on the cut-over date.
- Data migration included in the price
- Test run and error report before the real import
- Runs in the browser, no installation on the office PC
In short
Replacing legacy hotel software means moving rooms, guests and bookings from the old system into new software and switching over on a fixed cut-over date. STRYK runs in the browser and imports data from CSV, XLSX and ZIP files using templates, a test run and an error report. Pricing is by number of rooms. The migration carries no surcharge, and support and unlimited logins are included.
Updated
What a legacy system costs in daily work
Hotel software that has run unchanged for years on an office PC often works, until it suddenly stops. It gets expensive at the point of failure, when exporting and when choosing the timing.
- Today
The vendor has not sent updates for two years. If the office PC no longer starts, the front desk is left without a booking calendar, and nobody in the hotel knows who set the software up.
With STRYKSTRYK runs in the browser, on every computer at reception and in the office. There is nothing to install, and updates to core functions are included in the price. If one device fails, you sign in on another.
Read more - Today
The export from the legacy system is a long list without column headers. Guests appear twice, room numbers are free text, and an arrival date is sometimes 03.11. and sometimes 3/11.
With STRYKThe data goes into STRYK through templates for CSV, XLSX and ZIP. A test run before the real import shows what fits. The error report names every row that was not imported and the reason.
Read more - Today
Nobody dares to switch in the middle of peak season. So the legacy system keeps running until it fails, and the switch then happens under time pressure.
With STRYKYou set the cut-over date yourself, for example in a quiet week. Until then you practise in the test run, and from that date the team works only in STRYK. The switch is a scheduled date with lead time, not an emergency.
Read more
Three weeks and one cut-over date at Hotel Nordlicht
An example for a hotel with 24 rooms. The times are assumed and show the order of the steps, not a fixed duration.
Secure the export from the legacy system
The owner has everything exported from the old software that it can produce: room list, guest addresses, upcoming bookings. She puts the files in one folder and saves a copy on a USB stick.
Fill in the templates
The front office manager transfers the exports into the STRYK templates. The legacy system calls the category "DZ-S"; in STRYK it is "Standard double room". She assigns each room number, such as 204, to its new category until the table is complete.
Twelve guest rows without a city
The import runs as a test run first. The error report names twelve guest rows with no city. The front desk adds them to the template and starts the test run again until the report is empty.
Real import and first check
The evening before, the owner exported the upcoming bookings a second time, so reservations made since week 1 are included too. In the morning the real import runs. The front desk checks the day's arrivals against the old list, and nothing more is entered in the legacy system.
First arrival in STRYK
The late shift checks the first guest in using STRYK. The room shows as ready for arrival in the housekeeping plan, and the invoice on the day of departure is created from the booking.
What STRYK offers for the switch
From the first export to the first invoice, the switch mainly relies on these functions.
Guided data import
You import from CSV, XLSX and ZIP using templates. The test run shows which rows fit before the real import, and the error report lists the rest. We guide you through the import, and the migration is included in the price.
Read moreReorganise categories instead of carrying over codes
You create categories with capacity, extra beds, photos and descriptions, one at a time or in bulk. The booking calendar then reflects your hotel before the first bookings come in.
Read moreImported and new bookings in the same plan
The import also checks whether a room is free before it saves. Imported bookings and new requests from reception, website and portals then work from the same availability.
Read moreFirst invoice and monthly handover
The first invoice after the cut-over date is created from the booking and stays unchanged once issued. Your accountant receives a monthly journal as DATEV, BMD, CSV or Excel.
Read more
Keep the old system or switch
On the left, software installed locally on the office PC; on the right, day-to-day operation with STRYK in the browser.
| Task | Legacy system on the office PC | With STRYK |
|---|---|---|
| Access | Only on the computer on which the software is installed. | In the browser, with a separate sign-in for each employee and roles with permissions. |
| Updates | Depend on the vendor. Once the software is discontinued, there are none. | Arrive without installation. Updates to core functions cost nothing extra. |
| Import data | An export as a list that you clean up and re-enter yourself. | Templates, a test run before the real import and an error report with the rejected rows. |
| Switch date | Unplanned if the computer fails. | A cut-over date you choose yourself. |
| Staff | Usually one shared login or a handful of licences. | Unlimited users, no surcharge per user. |
| Traceability | Who changed a booking is rarely recorded anywhere. | The activity log shows who made each change. |
One price that grows with your property
For hotels making the switch, this is what counts: there is no setup fee, and the migration is part of the core price. You are not billed separately for the data migration.
Pricing in detail€59 base fee + €6 per room or unit per month
Example with 24 rooms€203per month
- 14-day free trial
- No setup fee
- Personal onboarding
Net prices, annual billing. 20% off the base fee in the first contract year.
Four steps from the legacy system to STRYK
The order stays the same; the duration depends on your hotel and the quality of your exports.
Send an enquiry and agree a cut-over date
You send an enquiry through the homepage. We discuss your legacy system, the number of rooms and a cut-over date on which few arrivals are due.
Export legacy data and fill in the templates
You pull rooms, guests and upcoming bookings from the legacy system. You transfer the exports into the STRYK templates for CSV, XLSX or ZIP.
Repeat the test run until the error report is empty
The test run does not write anything into your hotel yet. You correct the reported rows in the template and start again.
Import on the cut-over date and switch over
The evening before, you export the upcoming bookings once more, so reservations made since the first export are included, and run a final test on them. On the cut-over date the real import follows. The team checks the day's arrivals in the booking calendar and from then on works only in STRYK.
Frequently asked questions
Which data can I carry over from my legacy system?
Everything your legacy system can export as a file that fits a STRYK template. The import works through CSV, XLSX and ZIP. Before the test run, we agree with you which data areas to transfer in your case. What your legacy system cannot export cannot be imported.
Does the data migration cost extra?
No. There is no setup fee, and migration, support and updates to core functions are included in the core price. Fees from your previous provider for a data export are not part of the STRYK subscription.
When is the best time to switch?
In the week with the fewest arrivals. That is usually the low season or the week after a public holiday. Choose a cut-over date at least two weeks after you start on the templates, so the test run can be repeated.
How long do the legacy and the new system run in parallel?
In daily operations, not at all. From the cut-over date you enter new items only in STRYK, so nothing is recorded twice. You keep the legacy system for reference for as long as you need it. Ask your accountant which retention periods apply to old documents.
Does STRYK connect directly to my old hotel software?
No. The transfer works through CSV, XLSX or ZIP files. The legacy system must therefore be able to export data. If it can only produce a list or a printout, prepare the templates from that.
What happens if the test run reports errors?
The test run writes nothing into your hotel. The error report names the affected rows. You correct them in the template and start the test run again. Only when you are satisfied with the result does the real import follow.
Does STRYK also run on the old computer at reception?
Yes, if the computer can start a current browser. Nothing is installed. If the old computer gives up, you sign in on any other device with a browser.
Discuss the switch using your legacy data
Send us an enquiry with your number of rooms and your legacy system. We plan the test run and the cut-over date with you. The enquiry is non-binding.