Country release for invoices
Invoices for the Netherlands are issued once STRYK has released your hotel for the Netherlands. Your country comes from Settings → Hotel → “Country”; hotel, issuer and accounting country must match.
Hotel rates and rubrieken
STRYK assigns each booked line to a rubriek by its tax rate. Since 1 January 2026 accommodation (logies) is in rubriek 1a at 21 %; breakfast and food are in 1b at 9 %. Agree the treatment of packages and special cases with your tax adviser.
The toeristenbelasting is not turnover and does not appear in the rubrieken. For Amsterdam STRYK offers a municipal template (12.5 % of the overnight price excluding VAT and breakfast). You settle it with your municipality.
| Box | Content in a hotel |
|---|---|
| 1a | Sales at the standard rate (21 %), e.g. accommodation |
| 1b | Sales at the reduced rate (9 %), e.g. breakfast and food |
| 1e | Sales at 0 % or not taxable in the Netherlands (turnover only) |
| 2a | Services to you where you owe the VAT (domestic) |
| 4a / 4b | Services to you from outside the EU / from EU countries, e.g. a booking platform’s commission from another EU country |
| 5a-5g | VAT owed, input VAT, subtotal and the amount to pay or reclaim. STRYK does not apply 5d to 5f. |
Example: Hotel Nordlicht Amsterdam
Create, calculate and approve the period
STRYK does not create periods for the Netherlands automatically.
Prepare the period
- 01Create the period
Accounting → Taxes → VATOpen the ⋯ menu above “Due dates” and choose “Create period”. Select “Filing period” “Quarterly”, the year and the quarter, as in your Meldeprofil with the Belastingdienst.
The period appears in “Due dates” with the status “To calculate”. - 02Calculate
Open the period and click “Calculate”.
The status is “To review” and “Figures for your return” shows the rubrieken. - 03Clear open points
Under “To clear before approval” STRYK lists documents that are missing information, for example the supplier country on a reverse-charge invoice. Complete them and calculate again.
No blocking points remain. - 04Review and approve
Compare the figures with your revenue and click “Review and approve”. Where two people approve, one clicks “Complete review” and the second “Approve”.
The status is “To file”.
File and record the btw-aangifte
The return and the payment are due at the end of the month following the period.
File and record
- 01Download the overview
Click “Continue to filing” and choose “Download as PDF” or “Download as Excel”.
The file shows each rubriek in whole euros, as under “To copy”. - 02File with the Belastingdienst
Copy the whole-euro values into the btw-aangifte in Mijn Belastingdienst Zakelijk, or send the file to your adviser for filing.
You have the Belastingdienst confirmation or your adviser’s note. - 03Record the filing
Click “Record filing”. Choose “Filed myself” or “Through the tax advisor” under “Filed by”, enter the “Filing date” and, if available, “Reference (optional)” and “Confirmation (optional)”. Click “Save filing”.
The period shows “Done” in the VAT list. - 04Pay and match
Transfer the amount from 5g by the deadline. Under “Match payment” select the bank transaction and click “Match”.
The payment shows “Bank confirmed”.
XAF file and retention
For your adviser and for a tax audit, create an XAF file under Accounting → Taxes → Tax adviser. For hotels in the Netherlands “XAF 4.0 (Netherlands)” is the default format. Click “Review contents”, then “Download package”.
In the audit archive STRYK uses the legal basis Art. 52 AWR with a retention period of 7 years for the Netherlands. Have your adviser test the first XAF import.
