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Request and approve absences

Staff request leave, time off or sick days. Approvers decide, give a reason when they reject and keep leave balances correct.

4 min readTeam → Roster → Absences
What you can do safely afterwards
  • Each request shows kind, period and the expected use of the allowance.
  • Each request is approved or rejected, and the leave balance is correct.
What you need before starting
  • Opening leave balances are confirmed for every person who takes annual leave.
  • Staff request their own absences. Deciding needs the permission to approve absences and covers only the people you are responsible for.
01

Request an absence

Before approval, STRYK compares the request with shifts and existing absences.

Submit a request

  1. 01
    Open the requestTeam → Roster → Absences

    Open Absences and select “Request absence”.

    The request form opens.
  2. 02
    Choose kind and period

    Choose the kind, for example annual leave, time off or sick leave, and the first and last day.

    STRYK shows a preview of how much of the allowance the request uses.
  3. 03
    Send the request

    Add a reason if needed and send the request.

    The request is shown as open until it is decided.
02

Decide on requests

Approvers see “Open requests” at the top, across all people they may decide on. “Review” opens the person with the request.

Approve or reject

  1. 01
    Review the request

    Select “Review”. Compare the period with the roster and the leave balance.

    Clashes with shifts and existing absences are visible.
  2. 02
    Decide

    Select “Approve” or “Reject”. When you reject, enter a reason.

    The request is decided; an approved absence appears in the roster.
03

Record an absence for a person

When someone calls in sick, management records the absence directly: select the person under Absences and choose “Record absence”. The absence is created as a request for that person and can be approved straight away. The history shows who recorded it. This needs the right to manage the team.

04

Withdraw an approved absence

If plans change, the person selects “Request withdrawal”. The absence stays in effect until the withdrawal is approved. For annual leave, the original use is offset by a counter-entry; nothing is deleted.

05

Keep leave balances correct

“Confirmed leave balance” shows the balance of each person. With “Adjust leave balance” you enter the opening balance once and later corrections with a reason.

Entries in the leave account
EntryWhenNote
Opening balanceWhen you start using STRYKEntered once; later changes are corrections.
Leave correctionAfter an agreed changeAlways with a reason.
Approved leaveWhen a request is approvedCounts against the allowance.
WithdrawalWhen a withdrawal is approvedOffsets the original use.
06

A leave request from start to finish

Final review

Every request is decided, balances are correct and the roster shows approved absences.

  1. 01Opening balances are confirmed for everyone who takes annual leave.
  2. 02Open requests are decided in good time.
  3. 03Every rejection has a reason.
  4. 04Shifts that clash with approved absences are reassigned.
  5. 05Every correction to the leave account has a reason.

Common mistakes and the right solution

Problem

A request cannot be approved because the balance is too low.

Solution

Check the opening balance and the corrections under “Adjust leave balance”.

Problem

The opening balance cannot be entered again.

Solution

It is already recorded. Use a correction with a reason.

Problem

An availability wish was entered instead of an absence.

Solution

Wishes do not block shifts. Request the absence with “Request absence”.

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